Employment Opportunity

Include the following:

1. Oversees the administrative workflow of the Probation Clerks to ensure tasks are executed timely and accurately (e.g. accuracy in processing probation intake files, assigning cases, imaging documents, etc.). Perform administrative duties assigned by the Chief Probation Officer;
2. Directs the daily work assignments and schedules of Probation Clerks. Train assigned Probation Clerks in all aspects of their duties and responsibilities, enforce policy/ procedures, conduct quality assurance audits, performance evaluations and monthly unit meetings;
3. Prepare and disseminate correspondence, memos, documents, reports and forms. Prepare and compile statistical reports as needed (e.g., GPS statistical reports, CBCF statistical reports etc.);
4. Reconcile and enter time entries for all Probation Department employees on a daily basis as well as keep timesheets updated;
5. Maintain operational continuity by providing direct operational coverage whenever a scheduled or unscheduled Probation Clerk absence occurs and alternative resources are unavailable;
6. Perform a variety of other related duties as required (e.g., conduct Computerized Criminal History Checks, maintain office supply inventory and order supplies as needed, take minutes during meetings, assist with department events and summer interns, answer and direct phone calls, scanning/imaging of documents, handle incoming and outgoing mail, etc.);
7. Greet and assist visitors and clients. Provide quality service that ensures all are treated with courtesy, dignity, and respect;

The above statements describe the general nature and level of work performed by individuals assigned to this classification.  They are not an exhaustive list of all duties.  Other duties may be assigned.

This position requires general secretarial skills to assist in the operation of the Probation Department.  This position may involve the following:

1. Ability to communicate effectively, both orally and in writing with staff, Court employees, attorneys, outside agencies and the public;
2. Ability to learn and understand the Court and the Probation Department functions and procedures;
3. Strong problem-solving skills and ability to work under pressure;
4. Ability to operate various office machines (e.g., computers, typewriters, copiers, scanning machines, etc.);
5. Proficient in the use of CJIS and other office software (e.g. MS Office Suit, GPS monitoring system etc.);
6. Ability to organize, multitask and prioritize duties to meet deadlines;
7. Demonstrate attention to detail and accuracy and the ability to understand and follow instructions;
8. Demonstrate effective time management, reliability and punctuality;
9. Possess the ability to work independently and collaboratively in a team environment;
10. Possess the ability to maintain sensitive and confidential information;
11. Professional appearance and demeanor consistent with the standards and expectations of the Court.

Required:  High school diploma. Preferred:  Associate Degree in business, public administration or a related field with a minimum of two (2) years’ experience in a court system and/or supervisory experience in an office environment.

The physical demands described here represent those an employee must meet to perform the essential functions of this job. The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires working in a normal Court and/or office environment with no unusual demands or exposure to hazardous situations. Frequent contact is made with Probation Officers, clients, various other court personnel and the general public to exchange information.

The normal hours of operation are from 8:30 AM to 4:30 PM, Monday through Friday. This position may require some work beyond normal hours, including evenings and weekends.

BENEFITS AT A GLANCE FOR ELIGIBLE EMPLOYEES

Click here to download a .pdf of benefits offered to eligible employees.